Job: Human Resources Specialist 0910-20

Summary: Provides general assistance to Human Resources including recruitment, data entry, typing, filing, working on projects, writing and proofing correspondence and related activities.

Duties and Responsibilities:
• Responsible for the HR recruitment process:
• Coordinate with HR Manager to advertise open employment positions in appropriate media sources, including updating the web-site and recruitment notices
• File and log all applications in the database and on the applicant flow log
• Document, track, follow up on all recruiting paperwork for Human Resources
• Arranges interview panels, coordinates between the Director/Manager and interview team
• Communicates with applicants regarding interviews
• Compiles and distributes interview packets
• Ensure that candidates or applicants are notified in writing or their progress or status.
• Conducts reference checks
• Answer incoming calls, furnishes information, takes messages, and refers calls to HR Manager.
• Route requests for recruiting and Human Resources information and ensures proper procedures are followed in making information available
• Coordinate with the Human Resources Manager with the following, but not limited to: drafting correspondence, data entry, filing, sorting and distributing job applications and job descriptions, make copies, sort distribute mail and mass mailings
• File all recruitment, personnel, benefit, medical, AmeriCorps, FMLA, Worker’s Compensation and other HR related documents
• Operate common office equipment; including personal computer, copier, fax, and printer
• Maintain inventory of office supplies for Human Resources
• Prepare recruitment, FMLA Worker’s Compensation, and Personnel files
• Prepare separation files
• Assist with the coordination on exit interviews and new hire orientations
• Responsible for auditing and distributing monthly evaluation reminders
• Responsible for auditing and distributing monthly missing forms requests
• Responsible for reconciling benefit bills
• Responsible for auditing and updating long term disability rates in Fundware and MetLife every month
• Responsible for auditing PTO rates in Fundware every month
• Compose staff list and distribute monthly
• File and upload EEO forms in HR database
• Update personnel information in HR database
• Coordinate periodic HR Audits
• Accountable for reviewing and routing subcontracts
• Construct benefit packets, New Employee Handbooks, and other HR trainings
• Makes bank deposits as needed
• Perform additional duties as assigned

Education and/or Experience:
Bachelor’s Degree in business, social science or related field and two years experience in Human Resources. Experience, training, or professional certifications may be considered in lieu of education and/or experience.

Skills and Abilities:
• Working knowledge of modern office practices, procedures, and equipment.
• Must have basic HIPAA knowledge.
• Must be able to adhere to strict confidentially
• Must be able to communicate and maintain working relationships with people of different social, cultural, and educational backgrounds.
• Must be able to use the following equipment: personal computer, including spreadsheet, word processing; telephone; switchboard; calculator; typewriter; and copy machine.
• Ability to be courteous and helpful to the public both on the telephone and in person.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence, prepare required records and reports.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to be a team player
• Once trained, possess the ability to complete projects independently
• Ability to perform recurring tasks while maintaining a standard of excellence at all times
• Excellent overall computers skills including Microsoft Office, databases, spreadsheets, and accounting systems.
• Salary DOQ

Physical Requirements:
The physical demands and work environment characteristics described here are representative of those that must be met, or are encountered, by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must, on a daily basis, lift and/or move up to 25 pounds several times a day. Specific vision abilities required include close vision, distance vision and the ability to adjust focus. The noise level in the work environment is usually moderate.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.