Job: MEDICAL RECORDS MANAGER

POSITION SUMMARY:
The medical records manager is responsible for the smooth operation of the medical records department. In conjunction with the Director of QM, the medical records manager will plan, organize, manage, and oversee daily functions of the Medical Records Department. The medical records manager notifies clinical staff of deficiencies and processes release of information. The medical records manager must be able to maintain confidentiality of records. In addition to assisting with the progression of a paper system to electronic health information records, the medical records manager will supervise two subordinates: the medical records file clerk and medical records data entry specialist.


SPECIFIC RESPONSIBILITIES:
•Establishes department goals and manages the daily work in the department.
•Supervises the medical records file clerk and data entry specialist positions. Effectively monitors productivity and quality of work produced.
•Is the primary person responsible for the development and maintenance of medical records
•Assists with streamlining departmental operational management functions.
•Maintains medical records in accordance with OBHL, CPSA, and ADHS guidelines.
•Develops the initial set of medical records for new members.
•Clerical duties including opening and closing of clinical records, assigning permanent numbers to all new clients, and analyzing charts for completeness.
•Assures maintenance of files is completed in a timely manner.
•Files paperwork in a timely fashion in accordance with agency standards.
•Closes records in a timely fashion.
•Maintains medical record functions through pulling, copying, filing, assembling and retrieving patient records.
•Types labels as needed.
•Reviews paperwork for completeness and contacts supervisors when problems occur.
•Ensures all filing is up to date and in order and supports staff during internal chart reviews, outside audits and agency license reviews.
•Responds to medical records requests from stakeholders and other individuals involved in the coordination of member care, in accordance with HIPAA and Pantano policies and procedures.
•Ensures releases of information are HIPAA compliant. Processes confidential releases of information and record the names in confidential manual; Faxes information to agencies when appropriate.
•Maintain and creates transfer packets
•Interacting with IT department for information and verification of client data in HMS database system.
•Keeps supervisor informed of problems or issues.
•Monitors supplies needed.
•Performs other duties as assigned.

QUALIFICATIONS:
Education* and Experience:
•AA or BA/BS degree in Health Information Management preferred.
•Minimum of two years experience in medical records preferred
•Minimum two years supervisory experience preferred
•RHIA or RHIT certification preferred

General:
•Good written and verbal communication skills
•Good organization skills
•Ability to work collaboratively with staff, as well as agency partners, in relationship to Medical Records
•Excellent computer skills and working knowledge of Excel
•Ability to type 45 wpm
•Must be at least 21 years of age and able to obtain a Class I Fingerprint Card.
•Office environment with frequent sitting, standing, writing, and computer usage.
•Moderate physical effort (lift/carry up to 25 lbs.).
•Moderate reaching, bending, stooping, kneeling, crouching and climbing.